Administrative Assistant Job in Canada

Administrative Assistant Job in Canada

Urgent need for Canada

Salary: 27.00 hourly / 30 to 40 hours per week

Job vacancy: 10

Administrative Assistant Job Description:

The Administrative Assistant plays a crucial role in providing essential support to ensure the efficient operation of an organization. This role involves performing a variety of administrative and clerical tasks to maintain a smooth workflow and enhance productivity across different departments.

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Administrative Assistant Job Responsibilities:

  • Answer and direct incoming phone calls, emails, and inquiries to the appropriate personnel.
  • Greet and assist visitors, clients, and employees in a professional and friendly manner.
  • Manage and maintain executives’ schedules, appointments, and travel arrangements.
  • Prepare and distribute internal and external communications, memos, reports, and documents.
  • Organize and coordinate meetings, conferences, and events, including scheduling, logistics, and materials preparation.
  • Maintain and update filing systems, both physical and electronic, to ensure easy access and retrieval of information.
  • Perform data entry, record keeping, and database management tasks accurately and efficiently.
  • Assist in the preparation and distribution of presentations, reports, and other materials.
  • Process and track invoices, expenses, and reimbursements.
  • Coordinate office supplies procurement, ensuring availability of necessary items and monitoring inventory levels.
  • Assist in the onboarding and orientation of new employees, including preparing paperwork and conducting initial training.
  • Assist with basic HR tasks, such as maintaining employee records, tracking attendance, and supporting recruitment efforts.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Perform general office duties, such as photocopying, scanning, faxing, and filing.
  • Collaborate with other administrative staff and team members to accomplish organizational goals.

Qualifications and Skills:

  • Proven experience as an administrative assistant or in a similar role.
  • High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy in all tasks.
  • Ability to multitask and work well under pressure in a fast-paced environment.
  • Professional demeanor and interpersonal skills, with the ability to interact with individuals at all levels.

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  • Discretion and integrity in handling confidential information.
  • Strong problem-solving skills and a proactive attitude.
  • Familiarity with office equipment and basic troubleshooting.
  • Flexibility to adapt to changing priorities and responsibilities.

How to Apply


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