Urgent need for Canada
Salary: 27.00 hourly / 30 to 40 hours per week
Job vacancy: 10
Administrative Assistant Job Description:
The Administrative Assistant plays a crucial role in providing essential support to ensure the efficient operation of an organization. This role involves performing a variety of administrative and clerical tasks to maintain a smooth workflow and enhance productivity across different departments.
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Administrative Assistant Job Responsibilities:
- Answer and direct incoming phone calls, emails, and inquiries to the appropriate personnel.
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Manage and maintain executives’ schedules, appointments, and travel arrangements.
- Prepare and distribute internal and external communications, memos, reports, and documents.
- Organize and coordinate meetings, conferences, and events, including scheduling, logistics, and materials preparation.
- Maintain and update filing systems, both physical and electronic, to ensure easy access and retrieval of information.
- Perform data entry, record keeping, and database management tasks accurately and efficiently.
- Assist in the preparation and distribution of presentations, reports, and other materials.
- Process and track invoices, expenses, and reimbursements.
- Coordinate office supplies procurement, ensuring availability of necessary items and monitoring inventory levels.
- Assist in the onboarding and orientation of new employees, including preparing paperwork and conducting initial training.
- Assist with basic HR tasks, such as maintaining employee records, tracking attendance, and supporting recruitment efforts.
- Handle confidential and sensitive information with discretion and professionalism.
- Perform general office duties, such as photocopying, scanning, faxing, and filing.
- Collaborate with other administrative staff and team members to accomplish organizational goals.
Qualifications and Skills:
- Proven experience as an administrative assistant or in a similar role.
- High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and work well under pressure in a fast-paced environment.
- Professional demeanor and interpersonal skills, with the ability to interact with individuals at all levels.
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- Discretion and integrity in handling confidential information.
- Strong problem-solving skills and a proactive attitude.
- Familiarity with office equipment and basic troubleshooting.
- Flexibility to adapt to changing priorities and responsibilities.
How to Apply